RACE WALKING
ASSOCIATION
FOUNDED 1907
PRESIDENT GLYN JONES
ANNUAL GENERAL MEETING
Notice is hereby given that the Annual General Meeting of the
Association will be held on
Sunday, 6th December, 2009, at 2:00 p.m.
at
Alexander Stadium, Walsall Road, Perry Barr, Birmingham
AGENDA
1 President’s Opening Remarks
2 Apologies for Absence
3 Minutes of the A.G.M., 2008*
4 Matters Arising Therefrom
5 Presentation of the Annual
Report, 2008-2009*
6 Presentation of the Honorary
Treasurer’s Report and Accounts, 2008-2009*
7 Elections
i Officers Being the only nominees
duly notified, the following are all to be declared elected unopposed:
a
President
Pam Ficken
b Honorary
General Secretary
Peter
Cassidy
c Honorary
Treasurer
Bill Wright
d
Chairman
Peter Markham
e Honorary
Championships Secretary Peter Marlow
ii Vice President Being the only
nominee duly notified, the following is to be declared elected
unopposed:
Ray Pearce
iv Other Posts Nominations for
these may be made on the day. The following have been duly nominated in
advance:
a Minutes
Secretary
Chris Flint
b Press and
Publicity Officer
John Constandinou
c Two Honorary
Auditors
Chris Berwick, Terry Morris
NOTE ON THE FOLLOWING MOTIONS
Rule 12 of the Association
requires that the Motion at Agenda Item 8 must receive “at least
seventy-five percent of the votes recorded,” to be
passed.
Rule 8(f) of the Association
requires that any change of Rule requires “a majority of two-thirds of
the representatives voting,” to be passed; this provision applies to
the Motions appearing as Agenda Items 9, 10, 11, 13, 14 and 15.
The Motion appearing at Agenda
Item 16 requires a simple majority.
Any proposed Amendments to the
following Motions that have been received by the 29th November, 2009,
will be laid round the table at the Meeting. [Amendments cannot be
accepted to the Motion appearing as Agenda Item 8]
8
Motion in the name of the General Committee
That Mr.Ken Munro be elected to
Life Membership of the Association.
9
Motion in the name of the General Committee
“That the Rules of the
Association be amended by the deletion of the text of Rule 6(a)(v)(I)
and the substitution therefor of the words The National Coach or the
equivalent thereof.”
[Explanatory Note, not forming
part of the Motion: The present Rule provides that “A representative of
the National Coaching Scheme for race walking” shall be a co-opted
member of the General Committee and the proposed amendment recognises
the present situation.]
10 Motion
in the name of the General Committee
“That the Rules of the
Association be amended by the deletion of Rule 6(r)(v).”
[Explanatory Note, not forming
part of the Motion: The effect of this change is to delete the Finance
and General Purposes Committee from the list of Standing
Sub-Committees.]
11 Motion
in the name of the General Committee
“That the Rules of the
Association be amended by the deletion of Rules 6(r)(i) and 6(r)(ii)
and the substitution therefor of the words:
(i) Rules and Officials, to be
chaired by the Honorary Championships Secretary. with subsequent
renumbering.”
[Explanatory Note, not forming
part of the Motion: The effect of this change is to combine the
Officials and Judging Sub-Committee and the Rules, Records and
Standards Sub-Committee to form a new Rules and Officials Sub-Committee
with the specified Officer as Chairman.]
12 Election
of Chairmen of Standing Sub Committees
Nominations for these may be made on the day. The following have been
duly nominated in advance:
a Coaching and
Development Mike Fox
b Finance and
General Purposes
c
International
Peter Markham
d Judges’ and
Officials’
e Rules,
Records and Standards Glyn Jones
13 Motion
in the name of the General Committee
“That the Rules of the
Association be amended by:
(1) the
deletion of Rule 8(a) and the substitution therefore of:
(a) The Honorary General Secretary shall circulate
preliminary notice of the Annual General Meeting not later than twelve
weeks before the date of the Meeting and notice of all matters to be
dealt with at the Meeting shall be forwarded to the Honorary General
Secretary not later than eight weeks before the date of the Meeting.
(2) the deletion of
Rule 8(c) and the substitution therefor of:
(c) The
Honorary General Secretary shall, not later than six weeks before the
date of the Annual General Meeting, send to all affiliated Clubs and
others entitled to vote at the Meeting a copy of the Agenda. Amendments
in writing to motions on the Agenda must be in the hands of the
Honorary General Secretary not later than two weeks before the date of
the Meeting.
(3) the
substitution at all points in the Rules of the words not later than
eight weeks before the date of the Annual General Meeting for by the
7th October, of the words not later than sixteen weeks before the date
of the Annual General Meeting for by the 31st August, respectively.”
[Explanatory Note not
forming part of the Motion: The Rules require that the A.G.M. be held
in December or January. However they also provide that the
administrative sequence leading to the A.G.M. must start with
preliminary circulation by the 7th September. As the A.G.M. is
generally on the first weekend in December, this means that the cycle
lasts three months. If the A.G.M. were to be held, as is possible under
the Rules, at the end of January, the cycle would be nearly five months
long. The proposed Rule changes will have the effect of making the
cycle always three months long, whenever the A.G.M. may be held.]
14 Motion
in the name of the General Committee
“That the Rules of the
Association be amended by the deletion of the text of Rule 8(h) and the
substitution therefor of the words The President shall take the Chair
at the Annual General Meeting and any Special Meeting, except that if
the President is unable or unwilling to take the Chair it shall be
taken by the Chairman of the Association or, if the President and the
Chairman of the Association are unable or unwilling to take the Chair,
then the meeting shall proceed to elect its own Chairman.”
[Explanatory Note not
forming part of the Motion: Rule 8(h) at present provides that “The
President shall take the Chair at the Annual General Meeting and any
Special General Meeting. Should the President not take the Chair the
position shall be taken by the elected Chairman. In the absence of both
the President and the elected Chairman the meeting shall proceed to
elect its own chairman.” There is thus no provision as to how to
proceed if the President and/or Chairman are present but unwilling.
This amendment clarifies the position.]
15 Motion
in the name of Enfield and Haringey Athletic Club
“That (a) Rule 14 of the
Association be deleted and replaced by the words 14 DEFINITION OF RACE
WALKING: Race walking is a progression of steps so taken that the
walker maintains contact with the ground so that no visible (to the
human eye) loss of contact occurs
(b) General Committee be
instructed to amend the Association’s Rules of Competition accordingly
to give effect to this amendment for competition under its
jurisdiction.”
16 Motion
in the name of the Northern Area
“NARWA Committee demands that any
walking event which seeks to deny full entry to any competitor on race,
sexual orientation, religious persuasion, or any other personal matter,
not relevant to the proper pursuance of race walking, be denied a
Permit.”
17 Date of
the next Annual General Meeting
The Honorary General Secretary
will propose that the next Annual General Meeting be held on a date in
December, 2010, the precise day to be determined later by the General
Committee.
18 Closure
of Meeting
NOTES ON THE CONDUCT OF THE ANNUAL
GENERAL MEETING
1 To reduce costs, papers marked *
will be available at the Meeting: those unable to attend may request
copies from the Honorary General Secretary at the address below.
2 Any person wishing to represent
a Club, Association or Area must have a letter of appointment signed by
an Officer of the appointing body.
3 Any Club, Association or Area
proposing an amendment to any of the Motions shown on the Agenda as
Items 9, 10, 11, 13, 14, 15 and 16 must submit such amendments in
writing to the Honorary General Secretary by 29th November, 2009. Such
amendments will not be circulated but will be available at the Meeting
and will be read into the Notice of the Meeting. “In writing” may be
taken to include ordinary written material, fax messages and E-mails to
the addresses and numbers shown below, but not telephonic text messages.
4 Voting at the A.G.M. is governed
by the Association’s Rule 10, under which:
(a) Each body
or Association (including the Areas) shall have one vote;
(b) Each
Officer and each Past President shall have one vote;
(c) The
Chairman of the Meeting shall have no vote, except when a casting vote
is required.
(d) No
individual shall have more than one vote.
5 Proxy votes and postal votes are
not permitted at the A.G.M.
6 Travel directions to Alexander
Stadium may be had upon application to the Honorary General Secretary.
7 A map showing the location of
Alexander Stadium is available via the Running Track Directory web site
at: http://www.runtrackdir.com/details.asp?track=birmingham
P.J.Cassidy
Honorary General Secretary
October, 2009
Address for correspondence, etc.:
P.J.Cassidy,
Honorary General Secretary,
Race Walking Association,
Hufflers,
Heard’s Lane,
Shenfield,
BRENTWOOD,
CM15 0SF
Tel.: 01277 220687
Fax.: 01277 212380
E-mail: RaceWalkingAssociation@btinternet.com
Web Site: http://www.RaceWalkingAssociation.btinternet.co.uk
